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File Information Tracked

Learn what data DriveAuditr captures for each file.

File Details​

For every file in your Google Drive, DriveAuditr captures:

Basic Information​

  • File Name: The name of the file or folder
  • File ID: Unique Google Drive ID
  • Owner: Email address of the file owner
  • Type: File category (Document, Spreadsheet, Folder, PDF, Image, etc.)
  • MIME Type: Technical file type identifier

Timestamps​

  • Created Date: When the file was created
  • Modified Date: Last modification timestamp

Size & Access​

  • Size: File size in bytes
  • URL: Direct link to open the file in Drive

Permission Details​

For each permission on a file, you'll see:

Permission Information​

  • Permissions Count: Total permissions on this file
  • Permission Type:
    • user - individual user
    • group - Google Group
    • domain - entire organization domain
    • anyone - public access
  • Permission Role:
    • owner - can delete, share
    • writer/editor - can edit
    • commenter - can comment
    • reader/viewer - can only view
  • Permission Email: Email address (if applicable)
  • Permission Domain: Domain name (if domain-wide share)
  • Permission Display Name: User's display name

Row Structure​

Each row in the audit sheet represents one permission.

Files with multiple permissions appear in multiple rows:

File A - Permission 1 (user@example.com, viewer)
File A - Permission 2 (anyone, reader)
File B - Permission 1 (owner@example.com, owner)

This makes it easy to filter and find specific permission patterns.

Supported File Types​

DriveAuditr audits ALL file types in your Drive:

  • Google Docs, Sheets, Slides, Forms
  • PDFs and Office documents
  • Images, videos, audio files
  • Folders and shortcuts
  • Files in Shared Drives
  • Files shared with you

What's Included​

The audit includes:

✅ My Drive - All your personal files ✅ Shared Drives - Team/organizational drives ✅ Shared with Me - Files others shared with you ✅ All Permission Types - Individual, group, domain, public

What's Not Included​

The audit only shows files you have access to. It cannot show:

❌ Files you don't have permission to see ❌ Files in other users' private drives ❌ Deleted files (in trash or permanently deleted)

Export Options​

The audit results are already in Google Sheets, so you can:

  • Download as Excel (.xlsx)
  • Download as CSV (.csv)
  • Download as PDF for reports
  • Copy/paste to other tools

Just use Google Sheets' built-in export options.